4-H Club Meeting
(Source A&M University)
Club meetings are
conducted by the adult leader or volunteer and the youth club executive
committee. The meetings are specifically focused on activities related to
the educational objectives set by the club. Regular meetings usually range
from 30 minutes to 2 hours. They should have a definite starting and
stopping time. Meetings should last only as long as is necessary to
accomplish the purposes outlined in the agenda.
The 4-H club meeting agenda has to be organized in four parts: Opening,
Business, Program, and Recreation.
club meetings can become chaotic, especially when the group is
trying to make decisions. Everyone talks at once, trying to sway
others to their point of view. An organized system for discussing
topics and making decisions can make the decision making process
more orderly, less frustrating and less time consuming. Decision
making systems like parliamentary procedure are especially useful
when new groups are forming or when controversial issues are being
discussed. Groups that have a history of working well together may
prefer to use the consensus method of decision making. Whatever
system your group uses, learning to participate effectively in
groups discussions and decision making is an important skill young
people can use through-out their lives. Parliamentary procedure is
the formal system most often used by groups to make decisions. It is
an organized method that allows groups to accomplish their goals in
an effective, fair and efficient manner. Parliamentary procedure is
effective because it provides an orderly way to conduct the
group’s business and make decisions. It is fair because it is a
democratic process for making decisions. It is efficient because it
keeps the group focused. One time of business is disposed of before
going on to another. Most parliamentary procedure is based on a book
called Robert’s Rules of Order, which describes how to
conduct business meetings. 4-H meetings are often the first setting
in which young people are exposed to parliamentary procedure.
Volumes have been written on the fine points of parliamentary
procedure, but only the basis are necessary for 90 percent of the
business conducted at 4-H club meeting.
Any club must
come up with a group decision and the steps that are required to
come up with a group decision are as follows if using
parliamentary procedures to move and dispose of a motion:
Recognition by the chair. A
member seeks permission to speak to initiate a motion by simply
raising their hand or standing and saying “Mister/Madam
President…” When the president recognizes the member, that
member has the floor and may speak.
motion. A member should
say, “I move that we buy a 4-H flag.” (It is not correct to
say, “I make a motion that….”)
The motion must receive
a second before any discussion begins. A member does not
need to be recognized to second a motion but just says, “I
second the motion” or simply “Second.” Obtaining a second
indicates that at least two people favor discussing the motion. If
there is no second, the motion is dropped.
Discussion. Once the
motion has been moved and seconded, its merits can then be
discussed. The president must first recognize a member of the
group before discussion begins. The member explains their reasons
for supporting or opposing the motion to the group.
5. Vote. Discussion
on a motion may end in three ways:
1. No one says
2. A member says “I
call for the question,” which means that the member wants the
motion brought to a vote.
3. The president
decides that there has been adequate discussion, and once their
has been adequate discussion the motion is restated before
of voting include:
• Voice vote (aye/nay).
• A show of hands.
• Roll call.
• Secret ballot.
should always call for both sides of the vote even if the vote
appears to be unanimous. After voting is complete, the president
announces the result: “The motion passes/fails.” With the
parliamentary procedure method of decision making, a majority is
needed to pass a motion. A majority is more than half of the
members present and voting.
Para leer en Español
Clover Times Newsletter
- October 2012
- May 2012
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- December 2011
- October 2011
- May 2011
- April 2011
- March 2011
- January 2011
- November 2010
- October 2010
- September 2010
- May 2010
- March 2010
- January 2010
Contact 4-H Staff
- International Mall Office
Miami International Mall
1455 NW 107th Ave., Suite 906 Miami, Fl 33172
Phone: 305-592-8044 or 305-592-8049
- Cassandra Weston, Agent
- Shirley Bender, 4H Secretary
- Teresa Schroder, EFNEP Youth Program Assistant